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Table of Contents

Constitution & By-Laws (or download in PDF)

Introduction -

We are a nonprofit computer club located in Westchester County, New York. Our goal is to increase the computer knowledge of our members and our community.

Our activities include monthly general meetings, over a dozen monthly workshops. One of these workshops is Westchester PC-Renew where our members refurbish computers & provide them free of charge to the community.

See the workshop page for information about our workshops.

General -

The general meetings are currently held at Keller-Williams Realty in White Plains.
General meetings start at 7:00 pm on the first Thursday of each month.  These meeting start with a Q&A session on any topic that attendees may have & our experts reply to these questions. The Q&A session is followed by general announcements of interest & this is then followed by the feuture presentation scheduled for the month.

The general meetings are open to all - both members and non-members, free of charge.

Workshops are held at either the White Plains Middle School or the Stepinac High School in
White Plains or One Wartburg Place, Mount Vernon. See the Calendar for the specific location of a scheduled workshop.  (Calendar) .

The current dues are only $50.00 per year which includes all meetings and workshops (at no additional cost) for all members of a household. Also included is subscription to The Westchester PC News, reduced rate magazine subscriptions and computer books, free shipping from PC Connection,  and the opportunity to win free showcased software.

History -

The Westchester PC Users Group began in early 1981, at the dawn of personal computer age, as an informal gathering of experienced and novice users eager to keep up with the rapidly expanding microcomputer industry. Regularly scheduled monthly meetings began in 1982; the first officers were elected in 1983; and the first newsletter issued in 1984. The Group incorporated as a not-for-profit educational organization in 1985.

In the beginning, computers were large, costly, systems available only to the very largest companies who could afford to purchase, maintain, and operate them. Most applications had to be programmed individually to meet the needs of each firm. By the late '70's, IBM, Kaypro, Commodore, and Tandy, were developing the first personal computers for the consumer market place. Soon, people across the country, who believed that the PC could improve their productivity and the quality of their lives, were becoming attracted to this emerging technology.

Westchester County was especially significant, because it was the location of the T. J. Watson Center, IBM's premier research facility in Yorktown Heights. And, so it was that, during the early '80's, a small group of PC enthusiasts, aware of the potential inherent in this new medium, joined to form the Westchester PC Users Group. By 1986, the WPCUG had 40 members, and held monthly meetings at the Scarsdale Public Library.

Several years ago, WPCUG membership consisted largely of advanced users who met with fellow aficionados, programmers, and consultants, at monthly meetings where they kept up to date with advancing technology and exchanged information. Since the recession, corporate downsizing, and the layoff of large numbers of mature, experienced, employees, WPCUG's role has changed significantly. Today, its paid membership is over 700, and the Westchester PC Users Group is meeting today's needs ...

Organization -

WPCUG is governed by elected officers and a board of directors who serve without pay. It has no paid staff; volunteers handle all operations. Income from membership dues is used to pay for meeting space, technical equipment, newsletter production and mailings. A listing of the Board of Directors and Officers can be found in the Members Section

Locations -

General meetings:
Are currently held at Keller-Williams Realty in White Plains

White Plains Middle School
in White Plains
Stepinac High School in White Plains
One Wartburg Place in Mount Vernon

Mission -

Over the last decade, computers have become thoroughly accepted as a fact of life. Today, people know that all vocational skills will inevitably be intertwined with the computer. In the current environment, the Westchester PC Users Group group has become an oasis for increasing numbers of adults seeking to improve their computer literacy, often from scratch. Even though every child is now expected to learn these skills early on, many adults and seniors, are still entering the computer environment, anxious and confused.

Although they are increasingly necessary, computers are very complex systems and can be most daunting. They can be very difficult to learn, operate and maintain. In fact, it's important to understand that no single person can possibly know everything about computers. There are hardware specialists, software specialists, applications specialists, programmers, software engineers, system architects, and networking specialists -- just to name a few of the many specialization categories in the personal computer environment.

Enter a typical "Barnes & Nobel" bookstore and look for the "Computer" section. You'll find that the assortment of books written to aid in the learning of computer related subjects consumes upward of 500 linear feet of bookshelf space., a tenth of a mile in length. A profound resource for the vast technology resident in today's personal computer.

In brief, WPCUG's mission is to raise the level of computer literacy in our community. Critical, is the concept that we learn best when we're among others committed to learning the same subject. Members help one another. The sharing of knowledge and insights creates a synergy, reinforcing, and accelerating the learning process.

Activities -

Today, the Westchester PC Users Group holds 12 monthly feature presentations each year. WPCUG is an exhibitor at numerous computer shows in Westchester County. WPCUG publishes and distributes an informative monthly newsletter. WPCUG has its own website. It conducts "Beginners" courses twice a month for new members and it sponsors 20+ Workshops in a variety of computing specialties (e.g. Internet, Networking, Windows'98, Desktop Publishing, Investments, etc.) each month.

Accomplishments -

WPCUG volunteers have been called upon to provide help and consulting services to numerous community service organizations including: The HUDSON VALLEY ASSOCIATION OF TECHNICAL SOCIETIES, TONY BROWN'S CYBER LEADERSHIP PROGRAM, and the SAINT CABRINI NURSING HOME. Activities of the WPCUG have been reported by the GANNETT WEST/ROCK NEWSGROUP, The NEW YORK TIMES, and WORLDWIDE MONITOR RADIO.

Benefits -

The PC users' group is an ideal point of entry for one's own computer education, or "job re-training," program. A solid investment (from a cost/benefits perspective), most will find the Westchester PC Users Group to be a good starting place. For some, WPCUG has been a useful networking point for re-entry into the job market. A computer is absolutely necessary for initiating an entrepreneurial effort. Every productive "home office" develops around specialized software including: money management programs, word processors, databases, telecom and fax packages. Computing is not without problems. For the same reasons that every large company has a Computer Support Center, every entrepreneurial entity or every family must develop a computer support network. The best asset a PC owner can have for PC-related information, education, and support, is membership in the Westchester PC Users Group

Constitution & Bylaws -

Article I - Name

The name of the organization shall be the Westchester Personal Computer Users Group, Inc, publicly known as the Westchester PC Users Group, and hereafter referred to as "WPCUG."

Article II - Objectives

A. To provide educational programs through the presentation of demonstrations, tutorials, seminars, workshops and other programs related to computers and computer technology.
B. To prepare and issue educational materials, newsletters and instructional information pertaining to computer hardware, software, and matters of general interest to persons interested in computers and computer
C. To maintain a library of public domain and user supported computer software thereby fostering the sharing and distribution of such programming among our members.

Article III - Membership

A. Membership is open to all who share the objectives of the WPCUG and who have applied for membership in and have paid annual dues to, the WPCUG.

Article IV - Board of Directors

A. Board of Directors
1. The Board of Directors will consist of five elected officers: President, Vice President, Corresponding Secretary, Recording Secretary, and Treasurer, each serving for a term of one year, and six elected directors,
each serving for a term of three years, and the chairpersons or heads of all standing committees appointed by the Board.
2. The Board shall direct the overall activities of the WPCUG under the terms of this Constitution and By-Laws and shall approve all expenditure of WPCUG funds.
3. All directors and officers must be members in good standing of the WPCUG from the time of their nomination for office, through their term of office or directorship.

B. Election of Officers and Directors
1. The Board of Directors of WPCUG shall appoint, in January of each year, a Nominating Committee to select a slate of prospective officers and directors for presentation to the membership.
2. Elections will take place at an annual meeting of the WPCUG membership, to take place concurrently with the March general meeting of the WPCUG. Separate elections shall be held for each office and directorship.
Election may be by acclamation, however when an office or directorship is by contest, election shall be by ballot.
3. Any member who is in good standing is entitled to one vote for each office or directorship by either acclamation or ballot. Voting by proxy is not permitted.

C. Duties of Officers
1. The President shall convene and preside at all meetings of the WPCUG membership and its directors, and shall perform such other duties as the office may require. The President shall hold one vote to be cast along
with those of the other officers and directors of the WPCUG.
2. The Vice President shall carry out the duties of the President in his/her absence.
3. The Corresponding Secretary shall conduct all correspondence of the WPCUG and have custody of all records and documents of the WPCUG except those required to be kept by the Treasurer.
4. The Recording Secretary shall keep minutes of all meetings of the WPCUG membership and its directors and shall perform such other duties as the office may require. In the absence of the Recording Secretary from a meeting, the President shall appoint another person to act in place of the Recording Secretary.
5.The Treasurer shall keep the WPCUG financial records and be solely responsible for the care and custody of its monies. The Treasurer shall maintain an inventory of the WPCUG's property and shall render statements of the WPCUG's financial situation and assets at each meeting of the Board of Directors. The Treasurer will
comply with all laws of the State of New York and the Federal Government and make such compliance known to the Board.

Article V - Meetings

A. General meetings of the WPCUG shall be held at the time and place as announced by the Board of Directors, but at least once a year for an annual meeting.
B. The Board of Directors shall meet monthly. A quorum, which shall consist of sixty percent of the Board of Directors, must be present for voting to take place.

Article VI - Amendments

A. These Constitution and By-Laws can be amended at any regular meeting of the WPCUG, by a two-thirds vote, provided the amendment was submitted in writing at the previous regular meeting. No amendment to this Constitution or By-Laws shall be permitted, without at least equal notice and a two-thirds vote.

By-Laws of the Westchester PC Users Group

Article I - Procedures

A. In these By-Laws, unless the context otherwise requires, words using the singular include the plural and vice versa. Words using a male person include a female person and a corporation
B. The rules of parliamentary procedures contained in Robert's Rules of Order shall govern the Westchester PC Users Group in all cases where they are applicable, and in which they are consistent with the By-Laws of the WPCUG .

Article II - Membership

A. Any member may resign his membership in the WPCUG by delivering his resignation in writing to the Board of Directors through its mailing address or in person.
B. All members are in good standing except those who have failed to pay current dues or any other subscription or debt due and owing by him to the WPCUG.
C. Dues will be determined by the Board of Directors and shall be effective for a calendar year.

Article III - Board of Directors and Officers

A. Board of Directors
1. The Board may appoint additional directors as it deems necessary to carry out the goals of the organization.
Temporary appointees shall serve at the Board's discretion, but no such appointment shall survive the annual
election of officers and directors.
2. An officer or director who resigns his office or otherwise ceases to hold office or directorship shall be
replaced by the appointment of the Board. Any director accepting appointment or election to office shall vacate
his seat as director. Any officer accepting appointment to director shall vacate his office.
3. No director shall be remunerated for being or acting as a director or officer, but a director or appointee of the Board shall be reimbursed for all expenses necessarily and reasonably incurred by him while engaged in the affairs of the WPCUG.

B. Election of Officers and Directors
1. The Nominating Committee shall be composed of three members in good standing who may not currently hold any office eligible for re-election, nor may they place any of their number into nomination for office or directorship.
2. For each office or directorship to be elected, the Nominating Committee will present to the membership, a slate of at least one nominee. Any member not nominated who wishes to place his name into nomination must present to the Chair of the Nominating Committee, on a date prior to the election, a petition containing the signatures of fifteen percent of the WPCUG membership. All members signing the petition must have been members in good standing at the time of publication of nominees by the Nominating Committee
3. Eligible for election each year will be the five officers, the two directorships whose terms expire, and the seat of any director who resigns or is removed from his office during the calendar year of, but prior to, the election Any director elected to fill a vacancy shall serve only the remainder of the scheduled term.
4. Elected directors shall serve terms of three years, the terms of two directors expiring in each year. All directors who currently hold a seat on the Board or whose terms have expired are eligible for election as officers, however if they have served two or more years as director they will not again be eligible for election
as director until the calendar year following the expiration of their term as director.
5. All officers who have remained members in good standing shall be eligible for re-election.
6. Any director who has been elected to serve as a WPCUG officer during the term of his directorship shall relinquish his directorship and the Board will appoint a successor to serve the remainder of his term as director.
7. Should any election of any office or directorship be by contest, one ballot shall be distributed to each member at least ten days prior to the annual meeting of the WPCUG. To be valid, ballots must either be cast at the annual meeting, or they must be presented to the Board before the annual meeting is held.,
8. Upon adoption of these By-Laws by the current Board of Directors, a Nominating Committee shall be chosen to select a slate consisting of five officers and six directors, two of whom shall serve a term of one year and two of whom shall serve a term of two years. The Nominating Committee will make specific nominations for each of the one, two, and three year chairs. Elections will be held at the first general meeting which follows the adoption of these By-Laws and which allows adequate notice to be presented to the membership.

Article IV - Meetings

A. General meetings are open to all WPCUG members, their guests, and the public.
B. Proceedings at general meetings shall be determined by the Board of Directors
C. A notice of annual meetings shall be mailed to each member, and must specify the place, day, and hour of the meeting.
D. At a general meeting, a quorum for the purpose of conducting club business will consist of 10% of all members in good standing.

Article V - General Provisions

A. This Constitution and By-Laws will become effective after they have been published in the WPCUG newsletter and voted upon at the general meeting which immediately follows publication. A majority vote of the members present is required for acceptance.
B. The WPCUG does not condone the exchanging or sale of commercially distributed programs other than those distributed as "shareware." Members are entreated to neither offer nor accept copies of software or manuals except where such transfer meets the explicitly authorized conditions as set by the author or publisher of such materials.
C. A fiscal audit will be conducted annually, the auditor to be selected by the Board, but who shall not be a member of the Board.
D. The fiscal year for financial accounting purposes will be from January 1st to December 31st.
E. In the event of the dissolution of the WPCUG, all assets remaining after the payment of proper liabilities shall be distributed to another organization exempt from Federal tax under Section 501(c)(3) of the Internal Revenue
Code or other appropriate provision in accordance with pertinent Federal and state laws.


"A quorum, which shall consist of forty percent of the Board of Directors, must be present for voting to take place. Two thirds of those present must approve expenditures of $500 or more. A simple majority is sufficient to approve
all other motions."

Ratified by the General Membership on March 2, 1989.

Maps - The maps shown below are interactive - click Directions & enter your origination point for directions.

White Plains Middle School (MS) - meeting location

128 Grandview Avenue
White Plains, NY 10605

Enter through center door; turn left, look for the stairwell on the right; go up one flight and room 265 is straight ahead.

View Larger Map

Stepinac School - meeting location

950 Mamaroneck Avenue, room G1
White Plains, NY 10605

  1. Driving south on Mamaroneck Ave, look for Gedney Way & the tennis courts on the right.
  2. Then a little more than 1/4 mile from Gedney Way is the driveway entrance to the school.
  3. When you see the second school speed zone sign, prepare to turn right into the Stepinac school driveway.
  4. Enter driveway on the north side of the building which takes you to the rear of the school building.
  5. Do NOT take the entrance at  the center of the building - it does not go to the parking lot. See satellite view.
The parking lot is behind the building;  Once you've parked, the building's entrance is to your left, near the corner of the building; take stairs one flight down and then turn right to room G1.

If you prefer to use an elevator, at entrance, take stairs half flight up & turn left to elevator. Take elevator to 'B' and then turn right to room G1.

* Please note this door may be locked for security reasons so look for someone exiting the building to let you in or a printed sjgn on the door with a phone number to reach someone from the club who can let you in.

The map shown below is interactive - click 'Directions' & enter your origination point for directions.

Keller-Williams NY Realty - General Meeting location

120 Bloomingdale Road, First Floor
White Plains, NY 10605

From Bloomingdale Road going south, access to parking lot is a curved driveway at the traffic light just south of the building. Here is street view of the driveway. As you drive up the driveway, #120 is the first building you will see. If not enough parking space in this lot, continue up the driveway to the upper lot. Once in the building, proceed through lobby to the WPCUG check-in table. Please bring a flashlight or use your phone for use on any outside steps to make up for lack of illumination on these steps.

Wartburg - meeting location
One Wartburg Place
Mt. Vernon, NY 10552

Directions to PC Renew at Wartburg - using map below

Wartburg map

updated 11/29/18 - gh


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